holmes 022822SPRINGFIELD – A measure to simplify the process for use of a county recorder’s official seal passed the Illinois Senate Wednesday, under the leadership of Sen. Linda Holmes (D-Aurora).

Sen. Holmes introduced Senate Bill 3187 to streamline the recording process to establish a stamped or electronic version of the county seal satisfies the signature requirement for record instruments.

“The Illinois Association of County Clerks and Reporters approached me about clarifying this issue after a Sangamon County Recorder’s office customer believed the printed name of the Recorder should be considered a signature,” Holmes said. “In any case where there is doubt as to whether a printed Recorder’s name is legal, this clearly states the recorded document is legal.”

County Recorders are generally responsible for maintaining records of all governing body transactions including resolutions and ordinances. They keep records of deeds, marriage licenses and most other public records. They also issue permits, as well as many licenses.

“We are the official record keeper of all land record transactions; by having this placed on the stamps, it lends credibility that this document was properly processed and recorded as part of the public record,” said Will County Recorder Karen Stukel, who also serves as President of the Illinois Association of County Clerks and Recorders.

With the passage of SB 3187 in the Senate, its next step will be consideration by the House.

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